Cashbook Help
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Use the Batch Processing form to post batches of receipts and payments to one bank account. You might find this useful if you have already banked a collection of receipts and want to enter them in the cashbook from a manually written paying-in slip. When a batch is complete, you can mark it as complete so you can create a new batch, however, you can reopen completed batches for editing, for example to add a missing transaction. Note that if more than one sales or purchase ledger is linked to this Cashbook module, you must select the company from which the corresponding customer or supplier accounts will be read for processing.
You must have at least one
cashbook type record set up with the Batched
option selected. Cashbook types are defined using the Cashbook
Types command on the Maintenance menu.
If you want to maintain a paying in slip, the cashbook type record must
also have the Paying In Slip option selected.
When the list of existing batches is displayed, the following commands are available from the Action menu. Click to select a batch in the list before you select the command:
Use this command |
To |
|---|---|
(Un)Complete |
Mark the selected batch as complete. If a batch is already marked as complete you can reopen it for further changes only if it has not been reconciled to a bank statement. Batches are automatically completed when you use the Paying In Slip command on the Reports menu. |
View |
Display the details of the selected batch. |
Batches cannot be deleted from the Batch Processing form but they can be marked for removal from the Cashbook using the Matching command if the batches have been marked as completed.
Mark the batch as completed.
Use the Cashbook - Processing - N/L Posting form to post a correcting balancing transaction (for example to remove a payment of £100.00, post a receipt of £100.00).
Use the Cashbook - Processing - Matching form to match the incorrect transaction with the correcting balancing transaction.
Run the Cashbook - Utilities - Reorganise command to remove it from the database.
Box |
Description |
|---|---|
Input By |
The name of the person maintaining the batch record. The user name as defined on the User Profiles form in the System module is used as a default entry. You can select a different user name from the list. |
Posting Date |
The date for the opening balance. The system date is displayed but you can change if the transactions are for a different date. |
Reference |
A reference for the transaction. |
Source |
An option that determines the ledger source for the transaction. You can select one of 'Nominal', 'Sales' or 'Purchase' from a list. |
Type |
An option that determines the transaction type you want to enter which is dependent on the selection you made in the Source list. You can select one of 'Payment', 'Receipt' or 'Refund' from a list. |
Cashbook Type |
A reference that identifies the cashbook transaction type. You can select from a list. Cashbook types are maintained using the Cashbook Types command on the Maintenance submenu in the Cashbook module. This must be a type that has the Batched option selected |
Posting Value |
The amount of the transaction. |
Paying In Slip |
A number for the paying in slip. This applies to cashbook types that have the Paying In Slip option selected. |
Comment |
A memorandum or note concerning the nature of the transaction. |
Batch Total |
The running total of transactions entered in the batch. |