Cashbook Types

Use the Cashbook Types command to maintain a file of transaction descriptions for recall when postings are made that affect the cashbook bank or petty cash accounts.

Example:
You receive money by cash, cheques and credit cards for goods sold by mail order and you pay in the cash and cheques at your local bank. Credit card transaction slips are forwarded to the credit card company. You set up two receipt cashbook types. One is for cash (including cheques) which is included on paying in slips. The other is for credit cards. When you post receipts to your bank account using the receipt posting commands, you select the appropriate cashbook type from the Cashbook Type list box on the posting form. Cash and cheques are shown on the Paying In Slip report and credit card transactions on the Credit Card List, both available from the Reports menu in the Cashbook module.

Cashbook Type Entries

Box	Description
Cashbook Code	A unique reference of one or two characters that identifies the cashbook type record.
Description	A description of up to 15 characters. This is associated with the cashbook type code to help you identify it. It is printed on reports and is displayed at the time of posting a transaction to the Cashbook module. It can be changed at any time.
Type	An option that determines the cashbook type. You can select one of the following from a list: Payment (which results in a decrease in the bank balance) Receipt (which increases the bank balance) Transfer (for inter-bank transfers where the source bank account's balance is reduced and the destination bank balance increased). If you select Transfer no further details are needed for this record.
Paying In Slip	Caution: Don't select this option if the Cashbook Type has already been used for receipts. Instead create a new Cashbook Type and select this option on the new record. An option that determines whether transactions appear on the paying in slip report, which can be used as a paying in slip. This is only applicable for Cashbook Types you use for cash or cheque receipts. This does not apply to credit card receipts, which are listed separately on a credit card list. If you select this option the Credit Card option is unavailable.
Credit Card	An option that determines whether a credit card number, name and expiry details are required when posting transactions. This is only applicable if you have selected Receipt in the Type list and provided you have not selected the Paying In Slip option. Credit card transactions appear on the credit card list instead.
Batched	An option that determines whether transactions are grouped together to appear as one entry on the bank reconciliation screen. Batched transactions are also be included in the one batch total of the transaction view screen displayed using the View command on the Action menu of the Bank Account form. Typical batch types include credit card, cash and cheque receipts.