Set Options

Use the Set Options form to specify options and controls that affect the operation of the Cashbook module's processes and functions. Your setup strategy will determine the order in which you complete the option settings. You do not need to complete options for all modules before you begin. Once you begin using the system, you should be very wary of changing any options. For example, amending the settings after transactions have been processed might have an adverse affect on the way existing data is presented or processed. The Set Options command is an exclusive process. That means you cannot change option settings while other forms or processes that involve the Cashbook module are active.

Options Entries

Box

Description

Print Postings

An option that determines whether report of the postings is produced when you the N/L Posting command on the Action menu associated with the Bank Account form.

BACS Payment Software

An option that determines the BACS payment software used and therefore the format of the file created for BACS transmissions.

You can select one of the following from a list:

  • AIB

  • BBMII/Lite

  • BOS

  • BOS Commercial

  • Bank Ireland

  • BankWare

  • Bankline (Bankline is a product  from NatWest and The Royal Bank of Scotland that will replace their older BACS products including NW Autopay, NW Payaway, NW Payment Manager, Royline, and Royline for Windows.)

  • Bankline Ad Hoc (The key benefit from using ad-hoc bulk payments compared to the standard bulk payments is that you do not have to use an existing Bankline bulk list (payment template). You can upload payments from one bank account to multiple beneficiaries without having to first of all set up each payee in Bankline that are already set up in Opera)

  • Clydesdale

  • Co-op

  • HSBC (HSBCnet)

  • Lloyds TSB (works with 'LloydsLink' or 'Lloyds Commercial Banking Online (CBO)')

  • Metro Bank

  • NW Autopay

  • NW Payaway

  • NW Payment Manager

  • Royline

  • Royline Win (Royline for Windows)

  • SEPA BOI (Bank of Ireland) (Choose this option when you need to start making SEPA payments if you bank with the Bank of Ireland and your Euro BACS payments must be made in a SEPA compliant payment file. This uses the same file format as the 'Bank Ireland' option but uses stricter validation. The bank will convert the file to be SEPA compliant.)

  • SEPA CT (Credit Transfers) (Choose this option when you need to start making SEPA payments if your Euro BACS payments must be made in a SEPA compliant payment file using BIC and IBAN codes. If your bank is the Bank of Ireland use the 'SEPA BOI' option.)

  • Santander (This works in MULTIBACS (multiple payments) format with the Santander online banking application called ‘MyBusinessBank’.)

  • STDBACS

  • Yorkshire.

Next Recurring Entry

The number or reference for the next recurring entry. This must have at least four numeric digits at the end so that the numerals can be incremented automatically by the application as new recurring entries are generated. Use this box to identify the start or next recurring entry reference that will be used.

Warning: Amending this number after you begin processing may result in gaps in your recurring entry number sequence or duplicate numbers.

Retain Transactions

The number of months (up to 99) that reconciled transactions are retained within the Cashbook module. When this expires, reconciled transactions are removed from the Cashbook when you use the Reorganise command.

SEPA

SEPA Initiating Party ID & Type

The Initiating Party ID is supplied by your bank and must be entered if the 'SEPA CT' option is selected from the BACS Payment Software list. These boxes are disabled if any other option is selected.

This table explains the Initiating Party Type that must be selected for the listed banks. If your bank is not listed please contact it to find out whether you should select 'Organisation ID' or 'Private ID'.

Bank

Organisation ID

Private ID

AIB

Yes

 

Bank of Ireland

 

Yes

BNP

 

Yes

Danske

Yes

 

Permanent TSB

 

Yes

Ulster Bank

Yes

 

Test Payment File

This option controls whether a payment file created in the Cashbook - Reports - BACS List command is treated as a test file.

If this option is selected a new box called Test Indicator is displayed on the Create BACS File form. This is available so that you can enter an optional description of up to thirty letters, numbers or special characters (!" and so on) that is included in a payment file to indicate to the bank that the file is for a test.

This applies only if you use the 'SEPA CT' format.