Timesheets

Use the Timesheets command on the Action menu associated with the Job form to record labour costs associated with jobs and phases involving either employees or subcontractors. Employee records must exist in the Payroll application if it is integrated with the Costing application. You can also enter batches of timesheets using the Batch Input command provided the Use Timesheet Batches option is selected on the Set Options form.

Prerequisites

The following must be defined before you can complete the corresponding box:

Box	Prerequisite
Cost Code	At least one cost code record of the following types must exist before you can post a timesheet to the job: Contractor or Labour. Cost codes are maintained using the Cost Codes command on the Maintenance menu. If the Allow Cost Code Additions option is selected on the Set Options form, you can assign additional cost code records, not already assigned to the job.
Employee	At least one employee/person record must exist before you can identify an individual for the timesheet.
Subcon	At least one subcontractor record must have been defined using the Subcontractors command on the Maintenance submenu of the Costing application.

Timesheet Entries

Box	Description
Cost Code	A reference that identifies a cost code record. You can select from a list. Cost codes are maintained using the Cost Codes command on the Maintenance menu.
Reference	A reference for the transaction. This is mandatory.
Date	The transaction date. You can use the date selector button to pick a date from a pop-up calendar. The default is the system date.
Employee	A reference that identifies the employee.
Pay Period	The pay period to which the timesheet relates.
Subcon	A reference that identifies the subcontractor. You can select from a list.
Cost Rate	The cost rate associated with the cost code record. You can select from a list.
Hrs/Mins or Hrs/Dec	Enter the number of time units for this transaction line. This will be used to multiply the cost per unit value to arrive at a total cost and uplifted value. This will be either hours and minutes or hours and decimal according to the setting of the Hours and Minutes option on the Set Options form.
Cost / Unit	The cost per unit which defaults to the value on the cost code record. This is multiplied by the quantity to yield the total and any uplifted value.
Total	The total value of the timesheet line which is calculated automatically according to the time units and cost per unit.
Overhead	The overhead calculated on the basis of the information on the cost code record. You can amend this if required.
Uplifted	The uplifted amount; that is, value after applying the overhead. This is calculated automatically.
Period and Year	The period number and year. The period and year only applies if the Use Period Numbers option is selected on the Set Options form.
Description	The description associated with the cost code record. You can amend this for this timsheet record.
Comment	Additional text that helps identify the nature of the timesheet.