To Define cost codes

1. Open the Costing folder and click Maintenance or click the Financials tab on the Ribbon Bar and then click Costing - Maintenance.

2. Click Cost Codes.

3. To create a new record, click the icon on the toolbar or press CTRL+N.

   The New Cost Code form appears.

4. In Cost Code, type a code of up to 16 characters.

5. In the Options list, click to select whether you want to create a cost code with or without a model. If you choose to create a cost code using a model, click to select the model code in the Model Cost Code list.

6. Click OK and then, in the boxes provided, enter or amend the details required.

7. To save the record, click the icon on the toolbar or press CTRL+S.

8. For new cost code records created without a model, the Select Cost Rates form now appears. Do one of the following:

   • Click to select a rate to be associated with the cost code record, click Action and then click (De)Select.

   • To select all cost rates, click Action and then click (De)Select All.

9. Click OK. The Cost Rates form appears.

10. In the boxes provided, enter the rate details for the rate codes listed and then click OK.

When the Cost Rates form is displayed, you can use the Select Cost Rates command to return to the list of cost rate descriptions to add to the cost code record.

When the Cost Rates form is displayed, you can copy the cost per unit and overhead details from the currently selected rate to all subsequent rates in the list by selecting the Fill Rates command on the Action menu. This provides a quick way of updating several rates in one go, and you can make individual amendments afterwards.

If you close the Cost Codes form without assigning any rates, a message appears offering two options. Click Assign Rate to assign at least one rate to the cost code record, or click Delete Code to mark the cost code record for deletion.

Click the Memo tab to maintain a notepad of information associated with the cost code.