Audit Trail

The audit trail provides an option to select on year and period (it defaults to the current period) and you can choose whether to print for the year to-date. It lists, for each account all posted journals in detail, with line comments and with totals by the sequence specified in the report options. If transactions have been transferred from the sales and purchase ledgers the audit trail includes relevant details, such as invoice numbers, customer or supplier details and so on. It can be printed in account code, type and subtype, cost centre, 'project', 'department', entry date or journal number sequence. Note that the 'project' and 'department' options may be named differently according to system preference settings and are only relevant if you have the Advanced Nominal Ledger activation and the corresponding options selected on the Options tab of the System - Maintenance - Company Profiles form.

To Print the Nominal Audit Trail

1. Open the Nominal folder and then click Reports or click the Financials tab and then click Nominal - Reports on the Ribbon Bar.

2. Click Audit Trail.

3. In the Sequence list, select the sequence option you want. If you select the 'Account' sequence, you can also choose to include a range of cost centres, and project and departments if you use the Advanced Nominal Ledger feature.

4. Depending on the sequence you have selected, use the From and To lists to define the range of records you want included in the report. Under Year/Period, enter the year and period range for the report.

5. Tick the Consolidated Source Ref. box to include consolidated transactions' journal numbers and source company IDs on the report. You can only select the field if the Consolidation Suspense Account is updated on the Set Options form in the Nominal Ledger.

6. Tick the Only Rectified Journals box to include journals that were rectified in the Rectify Journals command in the Nominal Ledger.

7. Under Source Module, tick the boxes to include journals for transactions that were posted in one or more of these modules:

• Nominal Ledger

• Cashbook

• Sales Ledger

• Purchase Ledger

• Stock Control

If the Only Rectified Journals box is ticked, only the Nominal Ledger box can be ticked because only journals posted in the Nominal Ledger can be rectified in the Rectify Journals command.

8. Click OK. On the Publisher form, click the tab to select the output device you want to use and then complete any settings or options you want to apply to the output device. To process the output, click Publish.