Trial Balance

Use the trial balance to produce a report of totals for each period within an account along with budgets. If you select the Full Details option, detailed entries are shown including the journal reference and description. The option can only be selected provided you have selected either Detail All Periods or Detailed For Last Period from the Style for Period Range list. Options are provided to select on year and period (it defaults to the current period) and you can choose a printing style which can be a period/year to date summary, a summary for all periods, detail for all periods or detail for last period. You can print the trial balance in account code, type and subtype or cost centre, 'project' or 'department' sequence. Note that the 'project' and 'department' options may be named differently according to system preference settings and are only relevant if you have the Advanced Nominal Ledger activation and the corresponding options selected on the Options tab of the Company Profiles form in the System module.

To Print the Trial Balance

Open the Nominal folder and then click Reports or click the Financials tab and then click Nominal - Reports on the Ribbon Bar.
Click Trial Balance.
In the Sequence list, select the sequence option you want.
Depending on the sequence you have selected, use the From and To lists to define the range of records you want included in the report.
Under Year/Period, enter the year and period range for the report. The default is the current period only.
In the Style for Period Range list, do one of the following:
- Select Period/YTD Summary for a summary for the selected period specified in the To box and for the range of periods selected under Year/Period, up to the period specified in the To box.
- Select Summary All Periods for a summary report for all the periods in the range selected under Year/Period.
- Select Detail All Periods for a detailed report for all periods in the range selected under Year/Period. The detailed report includes the transaction details.
- Select Detail Last Period for a detailed report for the last period in the range selected under Year/Period.
Click OK. On the Publisher form, click the tab to select the output device you want to use and then complete any settings or options you want to apply to the output device. To process the output, click Publish.

To save this report as a Microsoft Excel spreadsheet, select Excel Report from the Report Layout box on the Publisher form.

If you select either Detail All Periods or Detail Last Period in the Style for Period Range list, you can also select the Full Details option to include the journal reference and description at the end of each journal line.