Payslips

Use this report to produce either paper or online payslips for the current pay period. If you are using the payroll departments, you can choose between employee reference, employee surname, or department sequence and specify the range of records to be included. You can optionally enter a date to be printed on the payslips plus up to three message lines.

Box	Description
Report Date	The date that you want to print on the payslips if the date is included on the payslip (this is a variable that can optionally be included on the payslip - see the Payslip Variables table below).
Include payslips with zero pay	Select if you want to generate payslips even if the value is zero.
Printer payslips	Select to print paper payslips for the pay period or save them in a single PDF for later printing. You choose the layout you want for the payslip using the Report Layout list on the Publisher form - displayed after selecting the OK button. See the Printing and Reporting Help topic for help with the options on the Publisher form.
E-mail payslips	Important: Email addresses and passwords are saved in the PDF payslip or P60, and they cannot be changed after the payslips and P60s are created. If required you can resend a payslip or P60 without password protection using the Payroll - Processing - History form. Select to print payslips for the pay period for those employees who have been set up for email payslips. Only employees who have had their email details set up on the Additional Information tab of the Payroll - Processing - Details & Bank form are included. You can also include up to three PDF attachments. Tip: To set up Payroll for email, follow the steps in the To Set up Payroll for Emailing Payslips and P60s Help topic. To see a report of emails sent, who sent them, when they were sent and so on, use the Historical Emailed PayslipsP60s Summary report.

Box

Description

Report Date

The date that you want to print on the payslips if the date is included on the payslip (this is a variable that can optionally be included on the payslip - see the Payslip Variables table below).

Include payslips with zero pay

Select if you want to generate payslips even if the value is zero.

Printer payslips

Select to print paper payslips for the pay period or save them in a single PDF for later printing. You choose the layout you want for the payslip using the Report Layout list on the Publisher form - displayed after selecting the OK button.

See the Printing and Reporting Help topic for help with the options on the Publisher form.

E-mail payslips

Important: Email addresses and passwords are saved in the PDF payslip or P60, and they cannot be changed after the payslips and P60s are created. If required you can resend a payslip or P60 without password protection using the Payroll - Processing - History form.

Select to print payslips for the pay period for those employees who have been set up for email payslips. Only employees who have had their email details set up on the Additional Information tab of the Payroll - Processing - Details & Bank form are included. You can also include up to three PDF attachments.

Tip: To set up Payroll for email, follow the steps in the To Set up Payroll for Emailing Payslips and P60s Help topic.

To see a report of emails sent, who sent them, when they were sent and so on, use the Historical Emailed PayslipsP60s Summary report.

To Print Payslips

Open the Payroll folder and then click Payment Reports or click the Payroll & HR tab on the Ribbon Bar and then click Payroll - Payment Reports.

Click Payslips. If you are using groups, in the Select Payroll Groups list, click to select the group(s) you want to process and then click OK.

In Sequence, click to select the sequence you want to apply to the report and then, under Range, enter the start and end references. Update the remaining boxes as necessary.

Select All Employees, Only Off-Payroll Workers or Exclude Off-Payroll Workers as required.

Select the Printer, Web, or E-mail option as required.

Add attachments and enter a payslip message, if required.

Click OK.

On the Publisher form, click the tab to select the output device you want to use and then complete any settings or options you want to apply to the output device. To process the output, click Publish.

Payslip Variables

These variable can be included on online and paper payslips.

Variable	Description
DEDBAL	An array of 50 rows and two columns. The rows represent the 50 potential deductions in the system. The columns are as follows: Balance description Balance value.
DEDCAL	An array of 50 rows and three columns containing the details of type 'X' and 'H' calculated deductions (that is, those deduction types which are calculated but not deducted from the employees' pay). The rows represent the 50 potential deductions in the system. The columns are as follows: Deduction description Value this pay period Balance for the deduction.
INITIALS	The employee's initials.
MSG1	The first message line as entered under Payslip Message on this form.
MSG2	The second message line as entered under Payslip Message on this form.
MSG3	The third message line as entered under Payslip Message on this form.
PAYMENTS	An array of 50 rows and three columns. The rows represent the 50 potential payments in the system. The columns are as follows: Payment description Units Rate Value paid Running balance of remaining payments.
PAYMETHOD	The payment method description.
PAYBAL	An array of 50 rows and two columns. The rows represent the 50 potential payments in the system. The columns are as follows: Balance description Balance value.
RDATE	The date entered in the Report Date box on this form.

Variable

Description

DEDBAL

An array of 50 rows and two columns. The rows represent the 50 potential deductions in the system. The columns are as follows:

Balance description
Balance value.

DEDCAL

An array of 50 rows and three columns containing the details of type 'X' and 'H' calculated deductions (that is, those deduction types which are calculated but not deducted from the employees' pay). The rows represent the 50 potential deductions in the system. The columns are as follows:

Deduction description
Value this pay period
Balance for the deduction.

INITIALS

The employee's initials.

MSG1

The first message line as entered under Payslip Message on this form.

MSG2

The second message line as entered under Payslip Message on this form.

MSG3

The third message line as entered under Payslip Message on this form.

PAYMENTS

An array of 50 rows and three columns. The rows represent the 50 potential payments in the system. The columns are as follows:

Payment description
Units
Rate
Value paid
Running balance of remaining payments.

PAYMETHOD

The payment method description.

PAYBAL

An array of 50 rows and two columns. The rows represent the 50 potential payments in the system. The columns are as follows:

Balance description
Balance value.

RDATE

The date entered in the Report Date box on this form.