Company Car Benefits

Important: Only record details here if you have registered to payroll company cars because details entered on this form are automatically included in the FPS.

Use the Company Car Benefits form (accessed from the Payroll - Processing - Payrolling Benefits menu) to record company car details.

Opera automatically includes details of company cars in the Full Payment Submission (FPS) if they are recorded on the Company Car Benefits form. This includes details of new cars and any changes to existing cars (for example; elements that contribute to the value, changes in fuel benefits and so on). The cash equivalent of the benefit will also need to be added to payroll.

You need to register with HMRC online before the start of the tax year you want to payroll the benefit for.

To record the cash equivalent for the employee, use a Payment Profile with type 'Benefit in Kind'.

From 6 April 2020, additional details need to be recorded for company cars:

The date the car was first registered. This is mandatory from April 2020.
The zero-emission miles before exhaust emissions start. This is required from April 2020 only if the car has between 1g/km to 50g/km of CO2 emissions.

Box	Description
Make and Model	The make and model of the car provided.
Car registration	This identifies the car allocated to an employee.
Available from	The date the car was first made available to the employee. You should enter 6 April if the car was available from that date.
Available to	The last date that the car is made available to the employee.
CO2 emissions	The approved CO2 emissions figure shown on the Vehicle registration certificate (V5C).
No approved CO2 figure	The CO2 value does not apply to cars first registered before 1998 and some rare car models imported from overseas. For these cars select this field.
Fuel type	If you’re calculating taxable value, select: ‘F’ for diesel cars that meet Euro standard 6 d (also known as RDE2) ‘D’ for all other diesel cars ‘A’ for all other cars.
Calculated price	The calculated price is the list price of the car added to the price of any accessories. Subtract any capital contribution paid by the employee.
Cash equivalent	The expected cash equivalent or the relevant amount. The relevant amount is the taxable figure where an employee gives up the right to salary to get a benefit instead, such as a company car.
Date first registered	The date the car was first registered. This is mandatory from April 2020.
Zero emissions vehicle/mileage	The approved zero emission miles on a single charge before the car emits CO2. This is required from April 2020 only if the car has CO2 emissions between 1g/km to 50g/km (which classes the car as 'zero emissions').
Date free fuel provided	Enter a date of 6 April if free fuel is provided from the start of the tax year, otherwise enter a date during the tax year where you’ve agreed to provide free fuel.
Cash equivalent fuel	The expected cash equivalent or amount of earnings foregone for fuel made available to an employee. The amount foregone is the amount of earnings given up to get car fuel benefit instead.
Free fuel withdrawn	The date free fuel was withdrawn. If free fuel was withdrawn at the end of the previous tax year but is not provided in the new tax year, do not complete this field.

Box

Description

Make and Model

The make and model of the car provided.

Car registration

This identifies the car allocated to an employee.

Available from

The date the car was first made available to the employee. You should enter 6 April if the car was available from that date.

Available to

The last date that the car is made available to the employee.

CO2 emissions

The approved CO2 emissions figure shown on the Vehicle registration certificate (V5C).

No approved CO2 figure

The CO2 value does not apply to cars first registered before 1998 and some rare car models imported from overseas. For these cars select this field.

Fuel type

If you’re calculating taxable value, select:

‘F’ for diesel cars that meet Euro standard 6 d (also known as RDE2)
‘D’ for all other diesel cars
‘A’ for all other cars.

Calculated price

The calculated price is the list price of the car added to the price of any accessories. Subtract any capital contribution paid by the employee.

Cash equivalent

The expected cash equivalent or the relevant amount. The relevant amount is the taxable figure where an employee gives up the right to salary to get a benefit instead, such as a company car.

Date first registered

The date the car was first registered. This is mandatory from April 2020.

Zero emissions vehicle/mileage

The approved zero emission miles on a single charge before the car emits CO2. This is required from April 2020 only if the car has CO2 emissions between 1g/km to 50g/km (which classes the car as 'zero emissions').

Date free fuel provided

Enter a date of 6 April if free fuel is provided from the start of the tax year, otherwise enter a date during the tax year where you’ve agreed to provide free fuel.

Cash equivalent fuel

The expected cash equivalent or amount of earnings foregone for fuel made available to an employee. The amount foregone is the amount of earnings given up to get car fuel benefit instead.

Free fuel withdrawn

The date free fuel was withdrawn. If free fuel was withdrawn at the end of the previous tax year but is not provided in the new tax year, do not complete this field.