Absence Reasons

Use the Absence Reasons form to maintain a table of standard codes and descriptions that identify reasons for absence. To assign an absence reason to an employee, use the Absence command on the Action menu associated with the Personnel Processing form, having first selected the employee. On the Absence Details form, you can select the type of absence. There are five categories of absence: ‘Sickness’, ‘Holiday’, ‘Maternity’, ‘Absence’ and ‘Compassion’. Once you have selected one of these from the Type box, you choose the reason for absence from the Reason list box. This means your reason descriptions should be subcategories of absence ‘types’. For example, under the ‘Sickness’ type, you may want to specify reasons such as ‘Injury’, ‘Work Accident’, ‘Illness’ and so on.

You cannot delete an absence reason once you have associated it with an employee record.

Where the Use Full SSP Processing option is selected in the Payroll application, the 'Sickness' option will not be available on the Absence Details form. In these circumstances, sickness absence must be entered using the SSP Absence command on the Action menu associated with the Personnel Processing or Payroll Processing form.

To define absence reasons

1. Open the Personnel folder and then click   or click the Payroll & HR tab on the Ribbon Bar and then click Personnel -  .

2. Click Absence Reasons.

3. To create a new record, click the icon on the toolbar or press CTRL+N.

4. In the boxes provided, enter the details required.

5. To save the record, click the icon on the toolbar or press CTRL+S.

Absence Reason Entries