Job

Use the Job command on the Action menu associated with the Personnel Processing form to record existing jobs and future changes in job title for employees. You can subsequently view this information using the Enquiries command or the ‘Job Details’ report from the Reports submenu.

Prerequisites

You must first create the records on which your selections will be based for the following boxes:

Box	Prerequisite
Job Title	At least one job title record must be created using the Job Titles command on the Maintenance submenu.
Dept Code	At least one department record must be created using the Department Details command on the Maintenance submenu of the Personnel or Payroll application before you can identify a department.
Supervisor	At least one other employee record must be created using the Processing command in the Personnel or Payroll application before you can identify a supervisor.

You must also ensure the employee record for which the job record is to be recorded has been created using the Processing command.

Job Entries

Box	Description
Job Title	A reference that identifies the job title. You can select from a list. References and descriptions are defined using the Job Titles command on the Maintenance submenu.
Start Date and To	The start and end dates that define the duration of this job. You can leave the To box blank for the employee’s current job.
Department	A reference that identifies the department to which the employee belongs. You can select from a list. Department records are defined using the Department Details command on the Maintenance submenu of either the Personnel or Payroll application.
Supervisor	A reference that identifies an employee who is the supervisor of the currently selected employee. You can select from a list. Employee records are created using the Processing command in either the Personnel or Payroll applications. You can leave this blank and enter the supervisor’s name in the Name box if you do not want to select an existing record.
Name	The supervisor’s name. If you selected a reference in the Supervisor list box, the name appears automatically. If you left that box blank, you can type the name of the supervisor.
Last Review	The date on which the employee’s job was last reviewed.
Reviewer	The name of the person who carried out the review last time.
Next Review	The date on which the next review is due in association with this particular job.
Permanent	An option that determines whether the job is a permanent one, rather than a short-term contract or temporary employment.
Full Time	An option that determines whether the job is full or part time.
Hours	The normal working hours in the week. This defaults to the entry in the Default Weekly Hours box on the Set Options form.
Daily Rate	The daily rate for the job. This should reflect the cost to the company and not necessarily what the employee is paid.
Notice Employee/Employer	The length of notice that should be given by the employee and employer to terminate the contract associated with the job.
Holiday Ent	The number of days paid holiday entitlement within the holiday year.

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