End of Period

This is a server-side process, which can be run straight away or scheduled to be run at a later time.

At the end of each accounting period, you use the End of Period command to perform the following actions:

Remove records from the files that are marked for deletion, including accounts, profiles, supply codes, and so on.
Remove supplier records with zero account balances provided the Remove zero balance accounts option is selected on the Purchase Options form.
Zero the balance in the Turnover box on the Supplier form, if you wish.
Move advanced posted transactions into the current period and clear the Allow Advance Postings option in the Purchase - Utilities - Set Options command.
Clear the period to-date totals used by some reports.
Update the aged creditor and turnover analysis information for the Purchase module.
For Open Item accounts , allocated transactions are removed from the files if they are older than the number of periods specified in the Keep Transactions box on the Options form linked to the supplier's record, or older than the Keep Transactions box on the Purchase - Utilities - Set Options form if it is not specified on the supplier's record. This is dependent on the system date prevailing when you use the End of Period command. For example, if the Keep Transactions box is set to '3', the accounting periods are monthly, and you have transactions for January, February and March; those in January would only be removed provided the system date is in May at the time of running the end of period process.
For Brought Forward accounts:
- The detailed breakdown of transactions in the period are consolidated into a brought-forward transaction
- Any brought-forward transactions for earlier months that have been fully cleared are removed from the database
- The balance in the Current Balance box on the supplier's record on the Processing form is cleared.

Box	Description
Period End Date	The date is used to calculate the current and other period fields on history records created for each account. For monthly accounts, this should be the last day of the month.
No. of days this Period	The number of days that determine the accounting period. The default is based on the difference between the previous period end (as stored in the database) and the date in the Period End Date box.
Zeroise Turnover	All supplier account records on the Processing form display the purchases turnover in the Turnover box. Ticking the box before running the End of Period command is run will clear the Turnover box for each supplier.
Block Purchase Postings to N/L Period x	If you use the Open Period Accounting feature, you can set the status for the current period in the Nominal Ledger to 'Blocked' for Purchase Ledger, Purchase Invoice Register and POP postings. This prevents any further postings from these modules to the period in the Nominal Ledger. If the period is already closed to further postings the box is disabled.

Important: The brought-forward balance for foreign currency accounts has a home currency balance but does not have a foreign currency balance.