Posting a Payment

Use the Payment command on the Action menu of the Supplier form to record details of payments made to suppliers. You can also allocate the payment against outstanding transactions for the supplier.

To post a purchase payment

If you use Opera 3, please read the How to rectify allocations Help topic.

If you use Opera II, you cannot delete payments or change the allocation details if payments are posted incorrectly; for example, if a wrong invoice is paid. In this situation the incorrect payment needs be cancelled out and the invoice needs to be posted again.

This is a suggested method to post transactions to the supplier's account to correct the situation:

1. Post a refund on account for the value of the payment. This also updates the Cashbook and Nominal Ledger to cancel out the incorrect payment.

2. Post a credit note for the same value as the payment. This also updates the Nominal Ledger to cancel out the original invoice.

3. Allocate the credit note to the refund.

4. Post an invoice to replace the original invoice. The supplier's account, and Cashbook and Nominal Ledger balances are now as they were before the incorrect payment was made.

If a VAT adjustment has been posted as a result of settlement discount, and a VAT report has already been run from System - VAT Processing or EC VAT - Reports menu (this means that the VAT Return has been updated), you need to consider posting a VAT Return adjustment using the System - VAT Processing - VAT Return Adjustments command.

- Select the On Account option to post the payment without allocating it to an invoice. You can allocate it later using the Allocate command.

- Select the Cheque option if you want to print a cheque using either the Purchase Ledger - Payments - Print Cheques or the Purchase Ledger - Payments - Print Cheques/Remittance commands.

- Select the BACS option if you want to create a BACS payment using the Purchase Ledger - Payments - Create BACS File command.

- Select the Advance option to post the transaction to the next accounting period.

- Select the Overpay by... or Underpay and clear invoices(s) options as necessary if the payment is either an overpayment or underpayment, and it includes settlement discount.