Purchase Ledger Help
Use the Rectify Allocation command to select and deallocate a previously posted allocation for the current supplier. That is, to correct an allocation that was posted in error.
When required, you can also remove any associated transactions, such as payments, discounts or exchange rate discrepancies.
Whenever a deallocation is made, appropriate historical (audit trail) information is retained. This information will be purged when the Period End command is run. This happens provided the transactions exceed the number of periods specified in the Keep Transactions box on either the Options form associated with each supplier's record on the Purchase Ledger - Processing form or on the Purchase Ledger - Utilities - Set Options form.
The Rectify Allocation command is in the form of a wizard which takes you through each stage of the process. This assists you in selecting the required allocation and associated transactions, selecting the error correction process to be executed, and actually executing the process.
The wizard cannot be run if the relevant tables are being used by another process, likewise, once the wizard has been initiated, the relevant tables are locked so that they cannot be used by any other process.
Box | Description |
|---|---|
Remove Allocated Transactions |
Select to both deallocate the original allocation of the invoice or credit note and also to remove the allocated receipt or refund. Any discount or exchange rate discrepancy (for transactions involving foreign currencies) that was calculated when the original allocation transaction was posted will also be removed. This is because they are part of the original allocation and when the transaction is reallocated the discount or exchange rate discrepancy may be different. |
See the How to Rectify Allocations Help topic for more information about running the wizard.