Special Prices

Use the Special Prices command to allocate a special pricing structure, by product, to a customer or a group of customers. For each item included on the price list, you can specify a selling price, sale price, next price and their effective dates. You can also control which discounts apply, override default descriptions, and you can specify prices for up to ten levels of quantity breaks. If you use the system with foreign currencies, you can create separate prices lists for different currencies. You allocate a special price list code to a customer so that when documents are processed for that customer, the prices in the special prices table override those of the product or stock item record.

You can copy details from one special price list to another using the

button on the toolbar.

Sale, Next and Quantity Break Prices

Changes to prices including the sale and next prices, are validated against the quantity break tables. If, by entering or amending a sale or next price, the quantity break tables are invalidated, a dialog box will appear offering three command buttons: Calculate Sale/Next Prices, Enter prices now and Cancel. If you click the Calculate Sale/Next Prices button, the application will recalculate the quantity break prices using the percentage difference between the sale or next price and the base price, applied to the current base quantity prices.

If you click the Enter prices now button, the Quantity Breaks form appears and you can make manual adjustments as required. If you click Cancel, the cursor will return to the relevant price box.

If, by amending a base price, the quantity break tables are affected, you are offered three options:

Special Price Entries

Box	Description
Code	A unique reference of up to eight characters that identifies the special price list. If you want to allocate a list to a specific customer, create a code that is the same as the customer's Account Code, then use a Custom Terms Profile to allocate the Price List to the customer in the Sales - Processing - Terms command.
Currency	A reference that identifies the currency of the prices in the table. You can select from a list. Currencies are maintained using the Exchange Rates command in the System module. Leave this box blank to define a home currency price list.
Description	The description of the price list.

Special Prices Details

Box	Description
Ref	A reference that identifies the product or stock item. You can select from a list.
Description	The product's description. You can override the default if required. If the description of the stock item is changed in the Stock - Processing command, this description will also change as long as both descriptions were the same beforehand.
Price	The standard selling price. For items that are factored, enter the price per factored quantity. Prices are entered to the number of decimal places set on the profile. However, if using foreign currency customers, the number of decimals depends on the setting of the Use Calculated Foreign Price Unit Decimals option on the System Preferences form in the System module. If selected, the application automatically calculates the number of decimal places to use for prices where foreign currencies are involved using the setting in the profile. Without the option selected, these are based on the decimal places held for the currency on the System Exchange Rates form for foreign customers and from the Profiles or Stock Profiles form for home currency customers. By selecting this option, both foreign and home customer postings allow for the same degree of accuracy in decimal precision.
Sale Price	A sale or special offer price for the item. This price is applied to the product or stock item during the period defined by the range of dates you enter in the Sale Start and Sale End boxes. During that period, the sale price overrides the standard selling price specified in the Price box.
Next Price	The next selling price. This will replace the selling price specified in the Price box from the date specified in the Next Start box, so you can determine price changes in advance.
Line	An option that determines whether line discount is allowed for this product or stock item on orders, invoices and so on. This overrides the setting of the Line Discount option on the Product File form is you are using the product file, or the Line Discount option on the Price / Discounts form associated with the Stock form if you have the Stock module.
Overall	An option that determines whether overall discount is allowed for this product or stock item on orders, invoices and so on. This overrides the setting of the Overall Discount option on the Product File form is you are using the product file, or the Overall Discount option on the Price / Discounts form associated with the Stock form if you have the Stock module.
Settlement	An option that determines whether settlement discount is allowed for this product or stock item on orders, invoices and so on. This overrides the setting of the Settlement Discount option on the Product File form is you are using the product file, or the Settlement Discount option on the Price / Discounts form associated with the Stock form if you have the Stock module.

Quantity Breaks

Box	Description
Quantity	The quantity at which the corresponding price applies.
Price	The price that is effective if the quantity on the order, invoice, and so on, is equal to or greater than the quantity in the corresponding Quantity box, but less than the next quantity in the table.

Copy Prices

Use the Copy Prices form to copy stock items and prices from another special price list. The form is opened from

button on the toolbar.

Box	Description
Copy From	Select to add stock items and prices to the special price list by selecting from a list of stock items, or from a list of categories.
Update Existing Prices	If any stock items are already in the special price list you can select to overwrite their prices with those you are copying.
Default Prices to Zero	Select to zeroise all prices in the special price list for the stock items that are being copied.
Copy from Price List	Select to copy a complete special price list to the new price list.
Conversion Rate	If the special price list is held in a foreign currency you can use an exchange rate to convert prices into the foreign currency. The default exchange rate is taken from the System - Maintenance - Exchange Rates form.

Print Price Lists

Use the Special Prices Report Selection form to print special price list details. The form is opened from

button on the toolbar.

Box	Description
List Customers	Lists the customers linked to the selected special price list.
Print Prices	Lists the prices recorded on the selected special price list.
Print Prices - Include Standard Prices	Lists all stock items and their standard prices recorded on the Stock Control - Processing form. This is not available if the selected special price list is held in a foreign currency.