End of Period

This is a server-side process, which can be run straight away or scheduled to be run at a later time.

At the end of each accounting period, you must use the End of Period command to perform the following actions:

Remove records from the files that are marked for deletion, including accounts, profiles, regions, territories and so on.
Remove customer records with zero account balances provided the Remove Zero Balance A/C's option is selected on the Sales Options form.
Zero the balance in the Turnover box on the each customer's record on the Processing form, if you wish.
Move advanced posted transactions into the current period and clear the Allow Advance Postings option in the Sales - Utilities - Set Options command.
Clear the period to-date totals used by some reports.
Update the aged debtor and turnover analysis information for the Sales Ledger.
For Open Item accounts, allocated transactions are removed from the files if they are older than the number of periods specified in the Keep Transactions box on the Options form linked to the customer's record, or older than the Keep Transactions box on the Sales - Utilities - Set Options form if it is not specified on the customer's record. This is dependent on the system date prevailing when you use the End of Period command. For example, if the Keep Transactions box is set to '3', the accounting periods are monthly, and you have transactions for January, February and March; those in January would only be removed provided the system date is in May at the time of running the end of period process.
For Brought Forward accounts:
- The detailed breakdown of transactions in the period are consolidated into a brought-forward transaction
- Any brought-forward transactions for earlier months that have been fully cleared are removed from the database
- The balance in the Current Balance box on the customer's record on the Processing form is cleared.
Important: The brought-forward balance for foreign currency accounts has a home currency balance but does not have a foreign currency balance.

Box	Description
Period End Date	The date is used to calculate the current and other period fields on history records created for each account. For monthly accounts, this should be the last day of the month.
No. of days this Period	The number of days that determine the accounting period. The default is based on the difference between the previous period end (as stored in the database) and the date in the Period End Date box.
Zeroise Turnover	All customer account records on the Processing form display the sales turnover in the Turnover box. Ticking the box before running the End of Period command is run will clear the Turnover box for each customer.
Block Sales Postings to N/L Period x	If you use the Open Period Accounting feature you can set the status for the current period in the Nominal Ledger to 'Blocked' for Sales Ledger, SOP and Invoicing postings. This prevents any further postings from these applications to the period in the Nominal Ledger. If the period is already closed to further postings the box is disabled.
Remove All Completed Diary Actions	Select to remove all diary actions in the Credit Management Centre that have been marked as completed. All diary actions are removed if this option is selected, regardless of when they were completed.
Remove Outdated Uncompleted Diary Actions	Select to remove any diary actions in the Credit Management Centre that have not been completed but are older than the number of periods specified in the Keep Credit History box on the Options form linked to the customer's record, or older than the Keep Credit History box on the Sales - Utilities - Set Options form if it is not specified on the customer's record.