Sales Transaction Details

Analysis

For sales invoices and credit notes, a reference that identifies the sales code record. For purchase invoices and credit notes, a reference that identifies the supply code record. You can select from a list. Sales codes are maintained using the Sales Codes command on the Maintenance submenu of the Sales application. They determine the nominal and default VAT codes to which the detail line is analysed.

Advanced Nominal Dimensions

References that identify the dimensions used for the analysis of the current transaction line. You can override the defaults shown for the current transaction line. If the nominal account associated with the supply or sales code entered in the Analysis box is set up to use one or both additional dimensions, default dimension IDs will appear in these boxes, otherwise they will be unavailable. The defaults will be those associated with the customer record or, if not there, then on the nominal account record linked to the sales analysis or supply code. If the corresponding nominal account record indicates that the use of one or both dimensions is mandatory, then you must ensure an appropriate ID has been entered before you save the transaction line.

Quantity

The quantity of goods associated with the detail line. For sales invoices and credit notes, the Qty Analysis option on the sales code record determines whether this information is required for sales analysis reporting. If the option is not selected, this box is unavailable.

Cost Centre

The cost centre to which the detail line is analysed. You can select from a list.

Goods Value

The net goods value of the detail line. As you complete each line, the value entered here updates the Total Goods box and reduces the value in the To Analyse box.

VAT Code

The VAT code for the detail line. The default displayed will be the VAT code associated with the analysis code unless the account relates to a customer or supplier in another EU member state in which case no default is supplied. You can select the appropriate code from a list.

Reverse Charge for Goods

You can select a Sales Reverse Charge for goods VAT code if the account is for a domestic customer and the RC Sales List option is selected on the Company Profiles form in the System Manager. What's Reverse Charge Accounting for goods?

Reverse Charge for Services

To account for a service provided to an EC customer that falls under the Reverse Charge provisions, use a zero rate VAT code which has been set up to update box 6 on the VAT Return and also update the EC Sales List. What's Reverse Charge Accounting for services?

VAT Amount

The VAT amount for the detail line. The default calculation is based on the rate associated with the VAT code record, the value entered in the Goods Value box and whether the VAT Inclusive option is selected on the Trading Terms form associated with the Customer form. As you complete each line, the value shown here updates the Total VAT box.

Cost

The cost of goods associated with the detail line. This is always a home currency value, even for foreign currency transactions.

For sales invoices and credit notes, the Cost Analysis option on the selected sales code determines whether this information is required for sales analysis reporting. If the option is not selected, this box is unavailable. Show ...

To Analyse

The value of the invoice that remains to be analysed. When this is zero you can post the transaction.

Total Goods

A running total of the goods values for all detail lines.

Total VAT

A running total of the VAT values for all detail lines.

Cash

An option that determines whether you want to post a cash receipt at the same time as a sales invoice. The receipt is allocated to the transaction automatically.

Reference 1

A reference for the cash transaction, such as a cheque number. This is mandatory.

Reference 2

A second transaction reference. You can select from a list. Names for the second reference are defined using the Receipt Names command on the Utilities submenu.

The default entry depends on the entries made under Second Reference on the Options form associated with the Customer form.

Value

The value of the receipt. If you are processing a foreign currency account, this will be the foreign currency value of the cash transaction.

Credit Card Number

The credit card number. This must be 13 digits long.

Expires

The month and year of expiry.

Authorise No.

An authorisation number, if required. This can include letters as well as numbers if appropriate.

Name

The cardholder name as it appears on the credit card.

Commodity Code

A number that identifies the commodity code for the item on this line of the invoice. You can select from a list. The commodity code is used on the SD to classify types of goods and related services. Commodity codes are maintained using the Commodity Codes command on the Maintenance submenu of the EC VAT application.

Net Mass

The net mass, in kilograms, for this line of the invoice. This value is included on the SD.

Supplementary Units

The supplementary units (second quantity). This applies where a commodity code has an entry in the 2nd Qty. Description box indicating that a second quantity is required (in line with HMRC regulations). Commodity codes are maintained using the Commodity Codes command on the Maintenance submenu of the EC VAT application.

Mode of Transport

The mode of transport that is to appear on the SD. The default entered on the EC VAT form associated with the customer record appears. You can select an alternative from a list. This is optional so if no mode of transport records exist, the box can be left blank. Mode of transport records are maintained using the Transport Modes command on the Maintenance submenu of the EC VAT application.

Nature of Transaction

The two-digit nature of transaction code that is to appear on the SD. The default entered on the EC VAT form associated with the customer record appears. You can select an alternative from a list. For process items, a nature of transaction code from 40 to 70 appears as the default. Nature of transaction codes are maintained in the EC VAT - Maintenance - Transaction Nature command.

Terms of Delivery

The delivery terms that is to appear on the SD. The default entered on the EC VAT form associated with the customer record appears. You can select an alternative from a list. Entry in this box is mandatory if the Include Delivery Terms option is selected under the EC Despatches SD option on the Options tab of the Company Profiles form in the System Manager. Delivery terms records are maintained using the Delivery Terms command on the Maintenance submenu of the EC VAT application.

SD Cost

For items where the VAT code record identified in the VAT Code box has the Pre-Process Item or Post Process Item option selected on the VAT Processing form in the System Manager, process code, this is the cost value of the goods for SD reporting purposes. The value you enter must reflect the actual value of the goods but it will not be debited to the customer’s account.