Stock Control Help
If the Receive via GRN Only option is selected on the Stock application’s Set Options form, all traceable stock must received using GRNs created using the G.R.N. command. You will not be able to use other stock receipt functions. You will also be forced to place traceable stock into a quarantine warehouse. This means you will need to use the Release command associated with GRN documents to move stock from the quarantine warehouse to a non-quarantine warehouse before it is available for issue.
If the Receive via GRN Only option is cleared, the use of GRNs for traceable stock processing is optional, but remember that GRN documents are created even if you use other methods of receiving stock. If you want to review or maintain such GRN documents, you select the G.R.N. command in the Stock application. The Selection tab on the GRN form includes options to enable you to select on the basis of the source receipt transaction that created the GRN.
You can choose between ‘Goods Received Notes’ (that is, GRN documents created using the G.R.N. command itself), Direct Receipts (those created using the Receipts command on the Action menu associated with the Stock processing form) or ‘Purchase Orders’ (those created using the Receipts command on the Action menu associated with the Purchase Order Processing form.
You can include any combination in the selection. By default, all are selected, but if you wanted to see only the GRN documents creating for direct stock receipts, you would clear the other options leaving only Direct Receipts selected. If you select Outstanding Only, the GRNs selected will include only those with items awaiting release.
For receipts where you have not already assigned serial or batch numbers, you can do this using the Process and Assign commands associated with the G.R.N. command. This is regardless of whether you have the Receive via GRN Only option selected or not. You use the Selection tab to display the GRNs you want to list, then select the one you want to use for serial or batch assignment. The details of the GRN show how many of the items are already assigned. This is displayed in the Assigned column.
To assign serial or batch numbers to the selected GRN line, you select the line in the grid and then click the Assign command on the Action menu. You will then be given the option to fulfil the serial or batch numbers automatically or manually. See also the general information about assignments in the sections Basic Procedure for Assigning Serial Numbers and Basic Procedure for Assigning Batch Numbers. If the Receive via GRN Only option is selected, your traceable stock will remain in a quarantine warehouse until it is ‘released’ into a non-quarantine warehouse. To do this, you must use the Release command when you have selected the appropriate GRN document on the List tab of the GRN form.
If the Receive via GRN Only option is cleared, you don’t have to store traceable stock in a quarantine warehouse, but it will still have to be ‘released’ before it can be issued. There are two ways you can do this. One involves selecting the Auto Release from Quarantine option on the Stock application’s Set Options form. If this is selected, stock placed in quarantine is automatically released when you assign serial or batch numbers. You can then transfer it to another warehouse, if appropriate, before issuing. The other method involves using the Release command when you have selected the appropriate GRN document on the List tab of the GRN form.
When you use the Release command, the application displays a form listing the detail items (delivery lines) of the GRN document. For each line, you can choose a warehouse into which the stock is released and the quantity to be released.
You can also enter a release date, which defaults to the current processing date. Once the process of releasing stock from a quarantine warehouse to a non-quarantine warehouse is complete, that stock is available for issue.