Data Backup

Important: This is an exclusive process which will prevent you from using Opera and other linked products like Pegasus XRL. Please make sure that no one is using Opera or any other product linked to Opera.

Use the Backup command to backup your data for selected companies. The process is controlled by a wizard. As the backup takes place, a progress bar will indicate the status of the process and the message 'Backup Completed' will appear. The amount of time needed to backup the data is affected by the following:

The number of companies selected
The number of modules used in the installation
The number of records in each data table
Whether additional files are included in the backup.

Only companies that you have access to that are not being used in Opera or Pegasus XRL are displayed for selection.
The companies that you have access to are maintained on the System - Maintenance - User Profiles form.

Before Starting the Backup

Backup Format and Location

Data files are stored in 'zip' format. One zip file is created per backup which can contain more than one company. The name of the zip file includes the date and the time of the backup. For example, a backup taken on 10th December, 2010 at 17:00hrs will have the filename: Backup201012101700.zip

Backing Up Linked Companies

You can back up data for one or more companies. If your companies are linked a Nominal Ledger in another company (for example, company A's Sales Ledger is linked to company B's Nominal Ledger) you should also back up those companies. This will ensure that the data remains synchronised.

Unavailable Companies

Some companies may not be available for backup. Their availability depends on whether they are being used in Opera or Pegasus XRL, and also whether you are allowed to use them.

You can change the name of the backup file in Windows Explorer after it is created. However, do not change the length of the file name to more than twenty one characters. If you do you will not be able to restore the backup.