To Commit the VAT Return & RCSL

Use the Vat Return form to produce a report of the information you need to complete your VAT Return. If you need to submit the Reverse Charge Sales List (RCSL) to HMRC as well, you can create a file here to upload to HMRC. The RCSL is only relevant if the RC Sales List option is ticked on the Company Profiles form in the System Manager, which reports on trade with EC countries that is subject to the Reverse Charge accounting for goods. What's Reverse Charge Accounting for goods?

1. Open the System folder and click VAT Processing or click the Administration tab on the Ribbon Bar and then click VAT Processing.

2. Select VAT Return.

3. If the RCSL box is ticked so that the Reverse Charge Sales List is printed, and transactions have not been committed to the VAT Return for an earlier period, enter a date in the VAT Period Start Date box for the start of the period. You can select a date by clicking the ellipses [...] button next to the date box. This box is disabled if transactions have been committed to the VAT Return for an earlier period or if the RCSL box is not ticked.

4. In the VAT Period End Date box, enter the date for the end of the VAT period. You can select a date by clicking the ellipses [...] button next to the date box.

5. Tick the Commit VAT & Reverse Charge Data box to commit the VAT transactions to the period. These transactions will not be included on a subsequent return. You must commit both the VAT Return and RCSL at the same time.

6. Leave the Commit VAT & Reverse Charge Data box unticked to print the VAT Return and RCSL for the period without committing the transactions to the period. Make sure that the VAT Return box or RCSL is ticked as necessary.

7. Tick the RCSL box if you need to complete the Reverse Charge Sales List. Then tick the Create HMRC Upload File box to create a file to submit to HMRC. More details on the RCSL file.

   ---

   The RCSL file is created as a CSV file in the folder defined in the Data Path field on the Company Profiles form in the System Manager. It is called ?_RCSL_Upload.csv (where ? is the company ID) and must be submitted to HMRC via the HMRC web site and the Government Gateway. If you have previously created an upload file for the RCSL you will be prompted that one already exists when you click OK. You are asked whether it should be overridden. Select No if you want to keep the existing file and then move it to another folder and run the report again.

   ---

Important: If you have informed HMRC that you trade in items that must be accounted for using Reverse Charge accounting for goods, you must submit an RCSL even if you have not traded the items in the period you are creating the report for. For more information, see the Reverse Charge accounting for goods Help topic.

7. Click OK.

8. On the Publisher, click the tab to select the output device you want to use and then complete any settings or options you want to apply to the output device. To process the output, click Publish.