BACS List

This report both prints a list and creates a banking file for BACS nominal payments or sales refunds posted from the Cashbook - Processing form. A criteria screen is displayed for you to select a bank account.

Printing a BACS list will complete the batch for batched BACS payments.

Box	Description
Bank Account	This is the bank accountfrom which the payment will be made. You can select a bank account if the Purchase Ledger is linked to the Nominal Ledger on the System - Maintenance - Company Profiles form.
Value Date	The date that determines the BACS payment date. This only applies if the BACS Payment Software box on the Cash Book - Utilities - Set Options form is set to 'AIB', 'BOS', 'BANK IRELAND', 'BANKLINE', 'BANKLINE AD HOC', 'HSBC', 'NW PAYMGR' and 'NORTHERN BANK'.
Payment Ref	This identifies the payment as it will be known to the remitter. This only applies if the BACS Payment Software box on the Set Options form is set to 'BANKLINE AD HOC'.
'AIB' or 'BANK IRELAND' options
Volume ID	Default BACS Volume ID for the Volume Header Label.
Auth ID	Default BACS Authorisation ID for the Volume Header Label, supplied by the bank.
Volume No	Default BACS Volume number for the Volume Header Label.
SEPA options
Requested Execution Date	Important: This date is important. If necessary double check with your bank to be certain about the date that you enter here. This is typically the day before the payment needs to be received by your supplier. For example, if the payment needs to be received on Friday you must enter Thursday's date. Allied Irish Bank (AIB) refers to this date as the 'Debit Date'. Other banks may use different terminology.
Payment Ref.	The reference that identifies the payment that will be included in the payment file.
Specify Batch Booking	This identifies to your bank that it should process all the payments in the file as a single batch entry using the sum of all transactions included in the payment file. Select to indicate that all the payments should be processed as a batch payment.
Specify Instruction Priority	This defines the urgency or order of importance that you would like the bank to apply to the processing of the payment instruction. Select to set the instruction priority in the payment file to 'High' if required.
Specify Category Purpose Code	This is used to trigger special processing when in the banking system and defines the reason for the payment using a code from a pre-defined list. Select to enter a four character code (as published in a category purpose code list) to be included in the payment file.
Test Indicator	This box is displayed only if the Test Payment File option is selected on the Cashbook - Utilities - Set Options form. It is available so that you can enter an optional description of up to thirty letters, numbers or special characters (!" and so on) that is included in a payment file to indicate to the bank that the file is for a test. Important: We advise that you leave this empty unless your bank provides you with specific authorisation text for test submissions. Even if a description is not entered the payment file will still be a test file because the Test Payment File box on the Set Options form is selected. If you are not going to send a test submission, clear the Test Payment File option. A test payment file is not marked as being sent to your bank. This means that you can send as many test files as required without the file being marked as having been sent to the bank for live processing.

Box

Description

Bank Account

This is the bank accountfrom which the payment will be made. You can select a bank account if the Purchase Ledger is linked to the Nominal Ledger on the System - Maintenance - Company Profiles form.

Value Date

The date that determines the BACS payment date.

This only applies if the BACS Payment Software box on the Cash Book - Utilities - Set Options form is set to 'AIB', 'BOS', 'BANK IRELAND', 'BANKLINE', 'BANKLINE AD HOC', 'HSBC', 'NW PAYMGR' and 'NORTHERN BANK'.

Payment Ref

This identifies the payment as it will be known to the remitter.

This only applies if the BACS Payment Software box on the Set Options form is set to 'BANKLINE AD HOC'.

'AIB' or 'BANK IRELAND' options

Volume ID

Default BACS Volume ID for the Volume Header Label.

Auth ID

Default BACS Authorisation ID for the Volume Header Label, supplied by the bank.

Volume No

Default BACS Volume number for the Volume Header Label.

SEPA options

Requested Execution Date

Important: This date is important. If necessary double check with your bank to be certain about the date that you enter here.

This is typically the day before the payment needs to be received by your supplier. For example, if the payment needs to be received on Friday you must enter Thursday's date.

Allied Irish Bank (AIB) refers to this date as the 'Debit Date'. Other banks may use different terminology.

Payment Ref.

The reference that identifies the payment that will be included in the payment file.

Specify Batch Booking

This identifies to your bank that it should process all the payments in the file as a single batch entry using the sum of all transactions included in the payment file.

Select to indicate that all the payments should be processed as a batch payment.

Specify Instruction Priority

This defines the urgency or order of importance that you would like the bank to apply to the processing of the payment instruction.

Select to set the instruction priority in the payment file to 'High' if required.

Specify Category Purpose Code

This is used to trigger special processing when in the banking system and defines the reason for the payment using a code from a pre-defined list.

Select to enter a four character code (as published in a category purpose code list) to be included in the payment file.

Test Indicator

This box is displayed only if the Test Payment File option is selected on the Cashbook - Utilities - Set Options form. It is available so that you can enter an optional description of up to thirty letters, numbers or special characters (!" and so on) that is included in a payment file to indicate to the bank that the file is for a test.

Important: We advise that you leave this empty unless your bank provides you with specific authorisation text for test submissions. Even if a description is not entered the payment file will still be a test file because the Test Payment File box on the Set Options form is selected. If you are not going to send a test submission, clear the Test Payment File option.

A test payment file is not marked as being sent to your bank. This means that you can send as many test files as required without the file being marked as having been sent to the bank for live processing.

Warning: Once the BACS file is created, payments in the file cannot be removed or modified in the application. If you need to remove or amend payments, do so in your banking software before the file is sent to the bank.

To Print the Cashbook BACS list

Open the Cashbook folder or click the Financials tab on the Ribbon Bar and then click Cashbook.

Click BACS List.

In the Bank Account list, click to select the account you want included in the report.

Update the boxes in the BACS and SEPA sections of the form (this depends on the banking product you use).

Click OK. On the Publisher form, click the tab to select the output device you want to use and then complete any settings or options you want to apply to the output device. To process the output, click Publish.

A warning message is displayed if a BACS file that was created earlier still exists in the folder. This may be because it was not transmitted to your bank using your BACS software. You are asked whether you want the existing BACS file to be renamed to allow the new BACS file to be created. You must then make sure both BACS files are transmitted to your bank.