The Allocate form is relevant if cost centres or locations are used in Fixed Assets. This is where you specify the actual location of individual new assets. For example, you may have one asset record for ten laptop computers, but four of them are located at the head office, while the others are held by sales people who work away from the office. The Allocate command is where you define the location of these assets and, if necessary, the cost centre as well.
You can use locations if the Use Locations option in Set Options in Fixed Assets is ticked.
If Fixed Assets is not linked to the Nominal Ledger, you can use cost centres if the Use Cost Centre option in Set Options is ticked. In this situation you maintain your cost centres using a form on the Maintenance menu in Fixed Assets. If Fixed Assets is linked to the Nominal Ledger, you can use cost centres if the Cost Centres in Nominal option on the Company Profiles form in the System module is ticked. Cost Centres are then maintained in the Nominal Ledger.
Note: Only assets with a status of New can be allocated.
Box |
Description |
|---|---|
Code |
The codes for the location and cost centre allocated to the asset. |
Cost Centre & Location |
The descriptions for the location and cost centre allocated to the asset. |
Nominal |
The Nominal Ledger depreciation account for the allocation. |
Quantity |
The quantity of the asset allocated. |
Total Quantity |
The total quantity of the asset to be allocated. |
Quantity to Allocate |
The remaining quantity of the asset to be allocated. |
You can use the Action menu to:
Action |
Description |
|---|---|
Allocate F5 |
Only enabled if there is a remaining Quantity to Allocate. |
Edit F6 |
Edit existing allocations to change the cost centre, Location, Nominal Ledger Depreciation account, and quantity to allocate. |
(Un)Delete F4 |
Remove existing allocations |