N/L Analysis

If Fixed Assets is linked to the Nominal Ledger, the N/L Analysis command updates the Nominal Ledger with details of depreciation calculations, disposals and revaluations.

If you use the Real Time Update of Nominal Ledger feature, the Nominal Ledger is updated automatically. If you do not use the feature, the N/L Analysis command creates a transfer file of Nominal Ledger postings for depreciation calculations, disposals and revaluations. The transfer file is used in the Fixed Assets Transfer command in the Nominal Ledger to update the Nominal Ledger accounts. Only assets that have the Capitalise box selected on the Purchase Details form in Fixed Assets Processing are included in the transfer file and update the Nominal Ledger.

If you use the Open Period Accounting feature, the status for the Nominal Ledger period must be 'Open'. If the period's status is 'Closed' or 'Blocked', the transfer cannot be done.

Note: You cannot run the N/L Analysis command unless all the assets have been depreciated in the current period. This ensures that all the necessary depreciation postings are posted to the Nominal Ledger.

Transfer Reports

You have a choice of reports:

• The Detailed Report actually includes two separate reports. The first report displays asset-level detail of the period's depreciation calculations, disposals and revaluations. The second report displays rolled-up values for each Nominal Ledger account code that will be updated.

• The Summary Report includes only the rolled-up values for each Nominal Ledger account code that will be updated.

Report only or Transfer and Report

After selecting either a detailed or summary report, you have these options:

• The Report Only button allows you to see the postings that would be generated without updating the transfer file. This gives you the chance to review the journals and make amendments before updating the transfer file that is used to update the Nominal Ledger.

• The Transfer and Report button allows you to both view update the transfer file and see a report.

Important: Once the transfer file has been updated, you cannot add assets or create any new transactions until the Period End has been carried out.