Payroll Help
Use the Cashbook Transfer command to transfer salaries and wages to bank account records in the Cashbook application. You can choose to print a report of the transfer details only, update the Cashbook and create a transfer file to update the Nominal Ledger at a later time, or update both the Cashbook and the Nominal Ledger immediately. The report that is printed shows the employee profile code and name, bank account and name, employee numbers, names and net pay amounts with subtotals on amount per profile and a grand total. Only those employees whose profile is set to transfer to the Cashbook and whose net pay is not zero will be included.
The options you can select are the following:
Option | Description |
|---|---|
Report only |
This option displays a report but does not transfer details to either the Cashbook or the Nominal Ledger. |
Update Cashbook and create NL transfer file |
This option immediately updates the bank accounts in the Cashbook but does not update the Nominal Ledger. The transfer file that contains the records to post to the Nominal Ledger is updated in readiness for when you want to update the Nominal Ledger using the Cashbook Transfer command on the Utilities menu in the Nominal Ledger. This option is only available if the batch update method of updating the Nominal Ledger is used rather than the Real Time Update of the Nominal Ledger method. |
Update Cashbook and transfer to NL |
This option immediately updates both the bank accounts in the Cashbook and the Nominal Ledger. This option is only available if the Real Time Update of the Nominal Ledger method is used rather than the batch update of the Nominal Ledger method. |
When the transfer is carried out, the following details are updated:
The company bank balance is updated on the Monitor Companies form in the System Manager.
The relevant bank accounts are updated; the bank account number being taken from the Employee Profile.
Cashbook transactions are posted according to the Cashbook Type specified on the Employee Profile.
If the Nominal Ledger is updated, the Nominal Ledger bank account is also updated with a corresponding double-entry posting being made to the wages control account for the amount posted either as single postings or as a batch amount. This depends on the setting of the Summary Transfer option on the Nominal Accounts form for the Wages Control Account account designated on the Nominal Codes form in Payroll as the .
If the option is ticked, one amount for the total net pay is posted to the Wages Control Account.
If the option is not ticked, individual net pay amounts will be transferred for each employee.