To Record or Reinstate a Leaver

1. Open the Payroll folder and then click Processing or click the Payroll & HR tab on the Ribbon Bar and then click Payroll - Processing.

2. If you are using groups, in the Select Payroll Groups list, click to select the group(s) you want to process and then click OK.

3. Retrieve the employee record for the employee who is leaving, click Action and then click Leavers.

4. In Leaver Flag, click to select the type of leaver:

1. For type D and L leavers, in Leave Date enter the date the employee left. The Leave Period is updated automatically. This information is included on the P45(1) report or online submission via Online Filing Manager.

2. Select R to reinstate an employee who was previously set as a type D and L leaver. If the employee is a director, you are asked if you want to update the employee's record to calculate NI as a normal employee. For more information, see the Help topic for the Adv option on the employee's record.

To remove an employee who was set up incorrectly in the Payroll application, perhaps because they never started work, select X from the Leaver Flag box. The employee's record will then be removed when the Update command is run.

5. To store the record, click OK.

If you have the Personnel application, the personnel record will be updated and the leave date can be added to the employee’s current job record.