DEO Payment Schedule

The DEO Payment Schedule report lists details of Deductions from Earnings Orders (DEO) payments for a selected date range. There are three type of DEO schemes, issued separately in 1993, 2003 and 2012. All schemes are valid but if an employee has a new DEO applied it will be under the 2012 scheme. This report can be faxed, posted or uploaded to the self-service web site hosted by the Child Maintenance Service.  

The report can be produced for employees in different payroll groups even if the groups have different pay frequencies, for example a weekly payroll and a monthly payroll. This will save you the unnecessary effort of generating the report separately for each pay period. So, if you run a weekly and a monthly payroll you can submit separate weekly reports for say the first three weeks in a month and a combined weekly and monthly report for the fourth week.

The report can also be produced for employees in one payroll group only (and therefore one pay frequency) if required. So, for example you can produce separate reports for weekly payrolls and monthly payrolls.

The report cannot combine pay periods of the same frequency into one consolidated report. For example; the report for weeks 22, 23, 24 and 25 in month 6 must be submitted to the Child Maintenance Service separately for each pay period, it cannot be consolidated into one report for the four weeks.

Details on the Report

The report includes the following information:

• Your company's name, address and phone number

• Your company's PAYE reference and employer child maintenance reference number

• The date the report is produced and the period the payments relate to

• Each employee's name, national insurance number, reference number, amount due and paid

• Reason for underpayments, if relevant.

Payments to the Child Maintenance Service

Payment needs to be made by the 19th of the month following the month when the deduction was made from an employee’s pay. After you have received your first DEO under the 2012 scheme, you must make the payment of all the DEOs deducted to the Child Maintenance Service's bank account. This must also then include those issued under the 1993 and 2003 schemes.

Creating an Upload Report File

The Create Upload File box is ticked automatically because the Child Maintenance Service prefers that the report is uploaded to its self-service web site. The report will also be published to the selected option on the Publisher form so you can print a file copy if required.

This option can be used only when one or more of your employees has deductions under the 2012 DEO scheme. To prevent the file from being created, clear the Create Upload File box before selecting OK.

Important: Do not use this option if deductions are made under the 1993 or 2003 schemes only. In this situation the report must be printed. However, once one or more of your employees have deductions under the 2012 scheme, the report can be uploaded even if it includes deductions made under the 1993 and 2003 schemes.

To Publish the DEO Payment Schedule Report

Before generating the report, enter your Child Maintenance Reference Number in the Child Maint. ER Ref No. box on the Options Page 1 tab on the Payroll - Utilities - Set Options form.

1. Open the Payroll folder and then click Periodical Reports or click the Payroll & HR tab on the Ribbon Bar and then click Payroll - Periodical Reports.

2. Click DEO Payment Schedule. If you are using groups, in the Select Payroll Groups list, click to select the group you want to process and then click OK. The Child Maintenance Service allows different pay frequencies on the report so you can select groups that have different pay frequencies and pay period dates.

3. Under Range, enter the start and end employee references.

4. In Report Date, enter the date you want to print on the report. The From Date and To Date boxes are updated with the dates for the current pay period for the selected pay group.

5. Click OK. On the Publisher form, click the tab to select the output device you want to use and then complete any settings or options you want to apply to the output device. To process the output, click Publish.