SPP (Birth) Details

If you have selected the Use Full SPP (Birth) Processing on the Payroll - Processing - Utilities form you can store all the details required for the calculation of Statutory Paternity Pay for new births.

You must ensure you have created an SPP (Birth) type payment profile in the Payroll - Maintenance - Payment Profile command. The application can then automatically calculate an employee's SPP for the period and maintain the relevant history.

For further guidance, visit the GOV.UK website at www.gov.uk/government/collections/statutory-pay.

Split SPP Payments

As SPP is payable at the same rate for a maximum of 2 weeks it is unlikely that you will want SPP payments to be split for such a short period of time. If you do, you need to calculate the payments and update the application manually . You should enter the SPP details in the normal way using the SPP (Birth) Details command; then manually calculate the value of each split payment and adjust the SPP payment manually in the Temp Value field using the Payroll - Processing - Pay & Deductions command.

SPP (Birth) Detail Entries

General

Box	Description
Baby's Due Date	The date on which the baby is expected to be born. This is mandatory. Once you have entered this date, the application automatically calculates the following dates: the start of the expected week of childbirth; the start of the qualifying week; the latest start date for continuous employment; the relevant period start and end dates and the latest PPP start date. These dates are displayed in the appropriate boxes in the right-hand side of the form. You cannot override these dates.
Declaration of Family Commitment Received	An option that indicates that you have received the declaration of family commitment. Without this option selected, the employee is not entitled to SPP. As an employer, you should keep a copy of this declaration for your own records.
Baby's Actual DOB	The actual date of birth of the baby. You cannot enter this date unless the Declaration of Family Commitment Received option is selected.
Intended Leave Date	The date on which your employee is expected to take paternity leave. Once you have entered this date, the application automatically calculates the PPP start date and the PPP end date. These dates are displayed in the appropriate boxes in the right-hand side of the form. You cannot override these dates.
Weeks to be taken	The number of weeks paternity leave to be taken. This can be up to two weeks.
On Paternity Leave	An option that indicates whether the employee is on paternity leave. This option is activated by the entry of a date in the Intended Leave Date box. Once the employee goes on leave, select this option.
Actual Leave Date	The day before the baby was born. You can only enter this once you have selected the On Paternity Leave option. The default is the date you entered in the Intended Leave Date box. You must enter the day before the baby was born, even if they left before that. For example, if the baby was born on Monday and they started paternity leave on the previous Friday, enter the date for the Sunday instead of Friday. This allows Opera to correctly calculate the start of the Paternity Pay Period.
Weeks Worked in PPP	The number of weeks, if any, that the employee worked in your employment during the PPP for the current pay period. When you make an entry here, the application automatically defers payment of SPP for any weeks worked. Should the employee work for you again later on in their PPP, increase this entry by the number of weeks worked in the subsequent pay period.
Trade Dispute Weeks	The number of weeks, if any, that the employee spent in trade dispute.
Returned After PPP	The date on which the employee returned to your employment after the PPP. If the employee returns to work early, enter the return date here to automatically cease the employee's remaining SPP payments.
Special Circumstances	An option that determines any special circumstances that might affect the entitlement to or calculation of SPP for the employee. The options available are: None Pregnancy Ended Employee Deceased Taken into legal custody Outside European Economic Area. Refer to the official employer's guide to Statutory Paternity Pay for further guidance. For all circumstances other than 'None' and 'Outside European Economic Area', you also enter a comment and date in the boxes alongside.

Entitlement

Use the Entitlement tab to view the estimated entitlement for the employee as well as the SPP status for actual payments. The boxes on the tab are updated automatically by the Calculation command. If you change any of the details in the boxes, you must then run the Calculation command before the changes come into effect.

Box	Description
Calculated Average Weekly Earnings	The average gross weekly earnings of the employee in the relevant period. This is calculated automatically and cannot be amended here, but you can override it using the Override Average Weekly Earnings box.
Override Average Weekly Earnings	You can override the automatically calculated average weekly earnings for the employee by entering your own figure here. The application will prompt you to enter an override if there is insufficient payment history for the employee to determine a calculated average weekly earnings figure.
Entitlement	If you use the Estimate Entitlement command on the Action menu, the application estimates the SPP payments at the earnings related rate or the standard rate. In each case, the columns in the grid show the number of weeks at the corresponding rate, the rate itself and the value of SPP at that rate. A line of totals is shown for both rates.
SPP Payment Status	This part of the form reflects the results of actual SPP payments. The number of weeks at the earnings related and standard rates, plus the weeks remaining are shown for this period (TP), for the year to date (TD) and for the year to date this period (TDTP). The amounts actually paid for the corresponding periods are also shown.

Actions

The following commands are available on the Action menu associated with the SPP (Birth) Details form:

Use this command	To
Relevant Period Details	Display a form showing all eight sets of relevant period values based on the entries in the SPP (Birth) Details form.
Estimate Entitlement	View the anticipated SPP entitlement for the employee prior to their going on paternity leave. An intended leave date must have been entered.
Calculate	Calculate and display the SPP for the employee that is due to be paid this period. This is only available if the On Paternity Leave option is selected on the General tab of the SPP (Birth) Details form.

Use this command

Relevant Period Details

Display a form showing all eight sets of relevant period values based on the entries in the SPP (Birth) Details form.

Estimate Entitlement

View the anticipated SPP entitlement for the employee prior to their going on paternity leave.

An intended leave date must have been entered.

Calculate

Calculate and display the SPP for the employee that is due to be paid this period. This is only available if the On Paternity Leave option is selected on the General tab of the SPP (Birth) Details form.