Purchase Ledger Help
When you post purchase payments using the Payment command on the Action menu associated with the Supplier form, you can enter two references. The second of these must be one you have predefined on the Payment Names form.
Using the Payment Names command, you can maintain a table of up to 12 names, the first of which will be the default for the Ref 2 box when you use the Payment command on the Action button on the Processing form in the Purchase Ledger.
You can also select payment names in the following commands:
Purchase - Payments - Authorise Cheques. These payment names must include "cheq" (upper or lower case) in the description.
Purchase - Payments - Authorise BACS. These payment names must include "bacs" (upper or lower case) in the description.
If you have the Cashbook module installed and activated, each payment name must have a cashbook type assigned. Care should be taken when creating these payment names. If using the Cashbook and a payment name is linked to a cashbook type with the Batched option selected, we recommend you try to indicate this within the payment name, so you ensure you select the right cashbook type when posting batched and non-batched payments.
Cashbook types are defined using the Cashbook - Maintenance - Types command in the Cashbook module.