To Authorise BACS Payments

Open the Purchase folder and then click Payments or click the Financials tab and then click Purchase - Payments on the Ribbon Bar.

Click Authorise BACS.

In Bank, click to select the bank account from which BACS payments are to be made:

If you use the multi-currency module and your home currency is Sterling, you can choose Sterling bank accounts or Euro bank accounts. The payments are made in the currency of the bank account.

If you use the multi-currency module and your home currency is Euro, you can choose either Euro bank accounts or Sterling bank accounts . The payments are made in the currency of the bank account.

Choose the bank account selection option you want (see notes below).

If you want the BACS payments to be posted to the next accounting period, select the Advanced Payment option. You can only select the option if the Allow advanced postings option is selected on the Set Options form.

To use settlement discount terms to determine the due date of items for payment, select the Use Sett Disc Terms To Calculate Due Date option.

In Processing Date, enter the due date to be used to determine the selection of transactions according to their due dates. The default date is the current system date.

In NL Posting Date, enter the Nominal Ledger posting date. If you use the Open Period Accounting feature, this is the date used to determine the period in the Nominal Ledger that the transaction is posted to. If the transaction is allocated to another transaction that generates an adjustment posting for either a foreign currency rate gain or loss or a discount, the adjustment also uses the same Nominal Ledger posting date.

In Sequence, click to select the sequence in which you want transactions listed in the grid form. You can choose either Account or Type from a list.

In Select Currency, either accept the default for all currencies (ALL), or click to select the currency that determines which suppliers are included in the grid.

Under Supplier or Type, identify the start and end supplier accounts that determine the suppliers selected for payment authorization.

In Pay Type, select an entry to use as a second reference on the payment transactions. If the Purchase Ledger is linked to the Cashbook it will be updated using the Cashbook type linked to the Pay Type reference. Each Pay Type is defined as a Payment Name. For more information see the Payment Names topic.

Click OK. The Authorise BACS Payments grid form appears. Click the Action button to select the action you want to take. If the action is to apply to a specific transaction, click to select the transaction first.

To accept the authorisations, click OK.

You cannot delete payments or change the allocation details if payments are posted incorrectly; for example, if a wrong invoice is paid. In this situation the incorrect payment needs be cancelled out and the invoice needs to be posted again.

This is a suggested method to post transactions to the supplier's account to correct the situation:

1. Post a refund on account for the value of the payment. This also updates the Cashbook and Nominal Ledger to cancel out the incorrect payment.

2. Post a credit note for the same value as the payment. This also updates the Nominal Ledger to cancel out the original invoice.

3. Allocate the credit note to the refund.

4. Post an invoice to replace the original invoice. The supplier's account, and Cashbook and Nominal Ledger balances are now as they were before the incorrect payment was made.

If you select Default Banks Only, suppliers will only be selected if the bank account on the supplier record is the default bank account specified.

If you select Allow Multiple Banks, any supplier that has the Multiple Bank A/C option selected on the Options form associated with the Supplier form will be selected, if the bank account you identify is different to the supplier's default bank account.