Holiday

Use the Holiday form (accessed from the Action menu of the Payroll - Processing form) to record an employee's number of full or half-days holiday taken in the current pay period, or to enter one or more weeks holiday.

If the Weeks for Holiday Pay Average option is selected on the Payroll - Utilities - Set Options form, you can also calculate the average holiday pay for the number of weeks holiday being recorded and then update the employee's record. In this situation a second form called Holiday Payment will open after this form. That form will calculate the average holiday pay for the number of weeks holiday being recorded and update the holiday payments on the employee's record.

If you operate a weekly payroll, you can define up to six weeks or 50 days company-wide holiday for all employees on the Payroll - Utilities - Pay Periods form.

Box	Description
Enter Number of Weeks Holiday	The number of weeks holiday the employee is going to take. They will be excluded from any payroll calculations that take place during the weeks they are on holiday. This is enabled for weekly paid employees only.
Enter Number of Days Holiday	The number of days holiday the employee is going to take in this pay period. This updates the Total Holiday Days Taken box on the employee's To-Date form. This happens when the Update command is run for the pay period. A warning message is displayed if you enter more days than the employee is entitled to. This is calculated using the following: The Holiday Days box displayed under Sundry on the Payroll - Processing form. The Holidays Days Taken box on the Payroll - Processing - To-Date form linked to the employee's record - which is the holiday taken so far. Example: An employee is entitled to 25 days holiday per annum and this is displayed in the Holiday Days box. They have already taken 15 days holiday up to the end of the previous pay period. This is displayed in the Holidays Days Taken box. They ask for a further 11 days holiday and this is entered in the Enter Number of Days Holiday box by the payroll clerk. As the total will exceed 25 days the 'Warning - holiday exceeds entitlement' message is displayed.

Box

Description

Enter Number of Weeks Holiday

The number of weeks holiday the employee is going to take. They will be excluded from any payroll calculations that take place during the weeks they are on holiday.

This is enabled for weekly paid employees only.

Enter Number of Days Holiday

The number of days holiday the employee is going to take in this pay period. This updates the Total Holiday Days Taken box on the employee's To-Date form. This happens when the Update command is run for the pay period.

A warning message is displayed if you enter more days than the employee is entitled to. This is calculated using the following:

The Holiday Days box displayed under Sundry on the Payroll - Processing form.
The Holidays Days Taken box on the Payroll - Processing - To-Date form linked to the employee's record - which is the holiday taken so far.

Example: An employee is entitled to 25 days holiday per annum and this is displayed in the Holiday Days box. They have already taken 15 days holiday up to the end of the previous pay period. This is displayed in the Holidays Days Taken box. They ask for a further 11 days holiday and this is entered in the Enter Number of Days Holiday box by the payroll clerk. As the total will exceed 25 days the 'Warning - holiday exceeds entitlement' message is displayed.

1. If the employee returns from holiday early, you can reactivate their pay record by retrieving their holiday record using the Holiday form and setting the number of weeks holiday remaining to zero.

2. If you have put the whole company on holiday (weekly payrolls only), you can process individual employees through the Holiday form to enter specific holiday details for them.