Holiday Payment (average holiday pay calculation)

Use the Holiday Payment form (accessed from the Payroll - Processing - Holiday form) to calculate the average holiday pay for the number of weeks holiday being recorded and update the holiday payments on the employee's record. The form displays the average pay details for previous weeks, alongside weekly, daily and hourly averages.

These options on the Set Options form determine how holiday pay averages are calculated:

The Weeks for Holiday Pay Average option controls whether average is calculated and records the number of weeks used in the calculation.
The Days for Holiday Pay Average option records the number of days in a working week that are used in the calculation of the average pay.
The Holiday Pay Payment Number option controls which payment profile for the employee is updated with the holiday pay entitlement.

Averages

Averages are calculated using all of the employee's payment profiles that are set to be included in holiday pay calculation using the option called 'Hol'able'. The current period's pay is included in the average calculation if the Current Week in Holiday Average option is selected on the Payroll - Utilities - Set Options form. Show ...

You can override the weekly, daily or hourly averages to update the pay details, but this will not change the weeks and days entered on the previous Holiday form.

Select the Override option to change number of weeks, days or hours to pay.

Override	Description	Average
Number of weeks holiday	This displays the number of weeks holiday entered on the previous form, which can be overridden using the Override option.	The weekly average is calculated based on the number of weeks displayed on the left of the form. Only paid weeks are included in the calculation; weeks without pay are ignored.
Number of days holiday	Unless this is overridden, this displays the number of days holiday entered on the Holiday form.	The daily average is the weekly average divided by the number of days entered in the Days for Holiday Pay Average option on the Set Options form.
Number of hours holiday	This indicates the calculated average hourly pay.	The hourly average is calculated if hours (units) are recorded on the employee's 'Hol'able' payments on the Payment & Deductions form.

Update options

If you choose one of the update options, the corresponding units and rates are used to calculate the holiday pay and update the employee's Payments & Deductions form. The payment specified in the Holiday Pay Payment Number option is updated.

Option	Description
No Update	No update.
Update Weekly	This updates the weekly rate in the Rate column on the Payment & Deductions form, the number of weeks holiday in the Units column and the total calculated average holiday pay in the Temp. Value column.
Update Daily	This updates the daily rate in the Rate column on the Payment & Deductions form, the number of days holiday in the Units column and the total average holiday pay in the Temp. Value column.
Update Hourly	This updates the hourly rate in the Rate column on the Payment & Deductions form, the calculated average number of hours in the Units column and the averaged payment in the Temp. Value column.