Bill of Materials Help
The Bill of Materials module is designed to be used as an integral part of your Stock Control system, so cannot be used without Stock Control. Bill of Materials allows assembly structures to be defined from stock component parts and helps to maintain the stock level of components, sub-assemblies and the finished assembly item as the assembly is put on a ‘Works Order’, ‘Allocated’, ‘Issued’, and finally ‘Received’ back into stock as a completed item.
The Bill of Materials module is structured into the following sections:
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This section is where Bill of Material assemblies are defined, works orders are created, component stock is allocated and then issued to production, and lastly where the finished item is received into stock. You can create assemblies with up to eight sub assemblies (nine levels in total per assembly). A report is also provided that details where the assembly is used as a sub assembly if relevant. |
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This section is where you can generate works orders on the basis of one or both of the following: sales orders raised for assembly items or critical levels of stock for assembly items that require reordering. |
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This section is where you progress Works Orders in batches from one status to another. You can progress a batch of works orders to either:
You use the selection criteria to determine which records are to be processed. All works orders not already at the status selected are included in the selection grid for processing. You can then override which order records are to be processed before committing the batch for progression. |
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This section is where you can view one or more works orders on the basis of various selection criteria. You can view the works order main details and drill down to the component requirements for each order displayed. |
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This section provides listings of records maintained in the Bill of Materials module. These include lists of records maintained through the various forms and transactions generated as a result of Works Order postings, component allocations and issues, and completed assemblies. Reports can be used to view information on your computer screen as well as printing. Most reports provide a number of options to determine the criteria, sequence and range of records reported. |
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This section is where you choose the settings for the Bill of Materials module and update your assemblies cost prices based on the cost of it's components. |
The Bill of Materials module automatically links to Stock Control. Bill of Materials uses stock items as assemblies, sub-assemblies and components. Additional boxes on the Stock Processing form displays Works Order, component allocation and component work issues (work in progress) information. Bill of Materials also links to Costing, Nominal Ledger and Sales Order Processing modules if the respective option is ticked on the System - Maintenance - Company Profiles form.
When used in conjunction with Costing, Works Orders can be analysed to job numbers, phases, and cost codes. When you post a works order and specify a job code from Costing a commitment cost is posted against the job. When the works order is completed the commitment becomes an actual cost against the job in Costing.
When used in conjunction with Sales Order Processing, Works Orders can be automatically created when a sales orders is posted.
When used in conjunction with the Nominal Ledger, journals are posted to control accounts for receipts of finished assemblies and issues and returns of components. These do not need to be posted manually. The Nominal Ledger can either be updated immediately a stock movement is posted or in batches when necessary.
Unless Open Period Accounting is used, the following must apply for transactions to update the Nominal ledger in real-time:
The application's system date must be in the current Nominal Ledger period.
The transaction date must be in or older than the current Nominal Ledger period. If transactions are posted in advance (have a transaction date in advance of the current nominal period) the ledger update will not occur until the Nominal - Utilities - Period End command is used. At this point, any transactions with dates that fall within the new nominal period are transferred as a batch journal record.
Open Period Accounting is an optional feature that allows you to control whether your Nominal Ledger accounting periods are open or closed for new postings. Accounting periods can be kept open as long as necessary but are normally closed once management accounts have been presented for the financial year. If Open Period Accounting is used, each transaction that is posted in the application has a Nominal Ledger transaction date, which determines the accounting period that is posted to and the period name that is displayed at the time of posting. The period that is posted to can be the current Nominal Ledger period, a previous Nominal Ledger period, or a future Nominal Ledger period as long as the period is open. You also do not need to change the application's system date because the Nominal Ledger transaction date determines which period is updated.
Open Period Accounting works with both the Real Time Update method and the batch transfer method of updating the Nominal Ledger.
An option on the Company Profiles form controls whether Open Period Accounting is used.