Introducing Bill of Materials

The Bill of Materials module is designed to be used as an integral part of your Stock Control system, so cannot be used without Stock Control. Bill of Materials allows assembly structures to be defined from stock component parts and helps to maintain the stock level of components, sub-assemblies and the finished assembly item as the assembly is put on a ‘Works Order’, ‘Allocated’, ‘Issued’, and finally ‘Received’ back into stock as a completed item.

The Bill of Materials module is structured into the following sections:

Section

Description

Processing

This section is where Bill of Material assemblies are defined, works orders are created, component stock is allocated and then issued to production, and lastly where the finished item is received into stock. You can create assemblies with up to eight sub assemblies (nine levels in total per assembly). A report is also provided that details where the assembly is used as a sub assembly if relevant.

Automatic Works Order

This section is where you can generate works orders on the basis of one or both of the following: sales orders raised for assembly items or critical levels of stock for assembly items that require reordering.

Works Order Progress

This section is where you progress Works Orders in batches from one status to another. You can progress a batch of works orders to either:

  • Allocate component stock

  • Deallocate component stock

  • Issue component stock

  • Return component stock

  • Complete component stock.

You use the selection criteria to determine which records are to be processed. All works orders not already at the status selected are included in the selection grid for processing. You can then override which order records are to be processed before committing the batch for progression.

Works Order Enquiry

This section is where you can view one or more works orders on the basis of various selection criteria. You can view the works order main details and drill down to the component requirements for each order displayed.

Reports

This section provides listings of records maintained in the Bill of Materials module. These include lists of records maintained through the various forms and transactions generated as a result of Works Order postings, component allocations and issues, and completed assemblies. Reports can be used to view information on your computer screen as well as printing. Most reports provide a number of options to determine the criteria, sequence and range of records reported.

Utilities

This section is where you choose the settings for the Bill of Materials module and update your assemblies cost prices based on the cost of it's components.

How the Bill of Materials module links to other modules

The Bill of Materials module automatically links to Stock Control. Bill of Materials uses stock items as assemblies, sub-assemblies and components. Additional boxes on the Stock Processing form displays Works Order, component allocation and component work issues (work in progress) information. Bill of Materials also links to Costing, Nominal Ledger and Sales Order Processing modules if the respective option is ticked on the System - Maintenance - Company Profiles form.